Reference translation
This page is a courtesy translation. The Spanish version is the authoritative reference.
Registration states
Every registration moves through a set of states reflecting its progress from creation to Ministry confirmation. Independent of the state, there is a separate guest-edit switch that controls whether guests can modify their data.
State diagram
Solid arrows are the normal path; dotted arrows are side exits from Awaiting guests (archive or block dates).
The diagram shows the main forward lifecycle. The step-backs —annulling a filing (BAJA, which returns the registration to Ready to review) and unlocking guest editing— are covered in the sections below.
Guest editing is only open in Awaiting guests and Ready to review
That's why from Ready to review the guest can edit their data directly. From Reviewed or Rejected editing is locked: you unlock it first (one click, no annulment) and then the guest can edit it. See Guest-edit lock.
Registration states
| State | Description |
|---|---|
| Awaiting guests | Registration created. Waiting for guests to complete their data. |
| Ready to review | All guests have filled in and signed. Ready for you to review. |
| Reviewed | You have reviewed the data. Ready to submit to the Ministry. |
| Sent to Ministry | The submission has been sent to SES.HOSPEDAJES. Awaiting response. |
| Confirmed | The Ministry has accepted the submission. |
| Rejected | The Ministry has rejected the submission. See SES errors. |
| Archived | The registration is no longer active (you archived it manually, or the OTA cancelled it through iCal). Archiving is a separate action from annulling with the Ministry. |
| Blocked | Date block with no guests (maintenance, personal use, etc.). |
Guest states
Each individual guest has their own state:
| State | Description |
|---|---|
| Not started | Link generated, not yet opened. |
| Opened link | The guest has opened the link at least once. |
| Filling in data | The guest has started filling in and saved at least one step. |
| Signed | The guest has reached the end of their link and signed the declaration. |
The registration moves to Ready to review once all guests reach the Signed state.
Signed does not mean "complete"
Signed marks the signature, not that the data is complete. A guest can have signed and still be missing a detail the Ministry requires; when that happens the registration marks the affected field in red. See Data-quality warnings.
Registration lock
States in which the registration is immutable — you cannot add or remove guests, and the dates cannot change:
- Sent to Ministry
- Confirmed
- Archived
- Blocked
In Awaiting guests, Ready to review, Reviewed, and Rejected the registration remains editable.
Guest-edit lock
Independent of the registration state, a separate switch controls whether guests can edit their data:
| State | Guest editing by default |
|---|---|
| Awaiting guests | Open (guests can edit) |
| Ready to review | Open |
| Reviewed | Locked |
| Rejected | Locked |
| Sent to Ministry | Locked |
| Confirmed | Locked |
| Archived | Locked |
| Blocked | Locked |
Manual unlock
Only in Reviewed and Rejected can you unlock guest editing with one click, without annulling with the Ministry. This is the fastest way to fix data the Ministry has flagged.
When a guest hits Edit my information, the registration auto-resets to Awaiting guests.
In the remaining states the switch is disabled:
- In Sent to Ministry and Confirmed, the submission is already with the Ministry. To edit the data again you must annul the submission (BAJA): the registration returns to Ready to review with the data intact and guest editing open, so you can resubmit it as is or let the guest correct it. See Annul a submission.
- In Archived, reactivate the registration first.
- In Blocked, unblock the dates first.
More detail in Admin edit-lock override.